THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Root Therapy and Wellness provides physical, occupational, and speech therapy in Bozeman, Montana. This notice explains how we may use and share your health information, and the rights you have regarding it.
Your Rights
You have the right to:
Get a copy of your health records. You can ask to see or get a copy of your health record. If your records are stored electronically, you can request an electronic copy. You can also ask us to send a copy directly to a person or organization you designate. We will provide a copy or a summary, usually within 30 days of your request, and may charge a reasonable, cost-based fee.
Ask us to correct your record. If you believe information in your record is incorrect or incomplete, you can ask us to amend it. We may say no, but we’ll tell you why in writing within 60 days.
Request confidential communications. You can ask us to contact you in a specific way (for example, home or office phone) or at a different address, and we will accommodate all reasonable requests. For requests to receive communications at an alternative location or by alternative means, we will not ask the reason for your request.
Ask us to limit what we use or share. You can ask us not to use or share certain health information for treatment, payment, or operations. We are not required to agree unless the request concerns information going to your health plan about a service you paid for in full out of pocket — in that case, we will honor it unless a law requires the disclosure.
Get a list of those we’ve shared with. You can ask for an accounting of the times we’ve shared your health information for up to six years prior to your request, who we shared it with, and why. This excludes disclosures for treatment, payment, operations, and certain others. One accounting per year is free; we may charge a reasonable, cost-based fee for more within 12 months.
Get a copy of this notice. You can ask for a paper copy at any time, even if you agreed to receive it electronically.
Choose someone to act for you. If someone is your legal guardian or holds medical power of attorney for you, that person can exercise your rights and make choices about your health information. We will confirm the person has this authority before taking action. For our pediatric patients, a parent or guardian generally exercises these rights.
Be notified of a breach. We will notify you as required by law if a breach occurs that may have compromised the privacy or security of your information — without unreasonable delay, and no later than 60 days after we discover it.
File a complaint if you believe your rights are violated. You can complain to us using the contact information at the bottom of this notice, or to the U.S. Department of Health and Human Services Office for Civil Rights: 200 Independence Avenue SW, Washington, D.C. 20201; 1-877-696-6775; hhs.gov/ocr/privacy/hipaa/complaints. We will not retaliate against you for filing a complaint.
Your Choices
For certain health information, you can tell us your choices about what we share. Tell us if you have a preference about whether we:
- Share information with your family, close friends, or others involved in your care
- Share information in a disaster relief situation
If you are not able to tell us your preference — for example, if you are unconscious — we may share your information when we believe it is in your best interest, and we may share information when needed to lessen a serious and imminent threat to health or safety.
We will never sell your health information, or use or share it for marketing purposes, without your written authorization.
Our Uses and Disclosures
We typically use or share your health information in these ways:
To treat you. Your therapists use your health information to evaluate you, plan and provide your care, and coordinate with other professionals treating you — for example, sharing your progress with the physician who referred you.
To run our practice. We use your information to operate the clinic, improve your care, and contact you when necessary — for example, to confirm an appointment. We may also contact you about our own services, classes, and health information we think may interest you; you can opt out of those communications at any time.
To bill for services. We use and share your information to bill and get payment from health plans or other payers — for example, sending claim information to your insurance company.
We are also allowed or required to share your information in other ways, generally in ways that contribute to the public good. We have to meet many conditions in the law before doing so. These include:
- Public health and safety: preventing disease, reporting suspected abuse or neglect, and preventing or reducing a serious threat to anyone’s health or safety
- Research: under conditions that protect your privacy
- Complying with the law: when state or federal law requires it, including with the Department of Health and Human Services if it wants to see that we’re complying with federal privacy law
- Responding to lawsuits and legal actions: in response to a court or administrative order, or in some cases a subpoena
- Law enforcement and other government requests: with a law enforcement official under legal process, with health oversight agencies for authorized activities, and for special government functions
- Workers’ compensation: for claims involving work-related injuries
- Organ and tissue donation, and working with a medical examiner or funeral director as permitted by law
For uses and disclosures not described in this notice, we will ask for your written authorization first — and you may revoke that authorization, in writing, at any time.
Our Responsibilities
- We are required by law to maintain the privacy and security of your protected health information.
- We will notify you as required by law if a breach occurs that may have compromised the privacy or security of your information.
- We must follow the duties and privacy practices described in this notice and give you a copy of it.
- We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time — let us know in writing.
For more information, see hhs.gov/ocr/privacy/hipaa/understanding/consumers.
Changes to the Terms of This Notice
We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, at the clinic, and at https://rootbozeman.com/notice-of-privacy-practices.
Contact
To exercise any of your rights, ask questions, or file a complaint, contact our Privacy Officer:
Root Therapy and Wellness · 1283 N 14th Ave, Suite 101, Bozeman, MT 59715 · (406) 219-5388 · privacy@rootbozeman.com
Effective date: September 1, 2026
Questions about your health information?
Call or text us and we'll answer plainly — the same way we do everything else.
Most insurance accepted · No referral needed for most plans · Serving Bozeman, Belgrade, Manhattan, Four Corners & the Gallatin Valley · Mon–Fri 8am–5pm